Top 8 Impactful Facility Managers Responsibilities and Duties to Succeed

Facility manager responsibilities are as diverse as the titles FMs hold, depending on the company and industry. Generally speaking, facility managers are responsible for an organization’s physical assets, including buildings, equipment, grounds, lighting, IT, and much more. They ensure that the services and buildings meet the needs of the people in the facility. 

The job of a facility manager is essential to ensuring the smooth and seamless development and maintenance of a workspace. Depending on the changing nature of the needs, facility manager responsibilities evolve over time, making their position both influential and unique.

Here are the top eight most impactful facility manager responsibilities and duties needed to be successful.

Executing Routine Maintenance of Building and Property

Preventative maintenance can be an essential component of facility management. Using facility management software can help a manager keep track of all of the equipment and facilities. Scheduling periodic inspections of all equipment can ensure that there are no unexpected shutdowns.

An important part of the job entails communicating effectively and meeting with senior management and contractors for planning routine maintenance and solving problems that arise. 

Essentially, a good facility manager is effective in settling disputes, addressing contractor challenges, keeping track of supplies, and is adept at multitasking. 

Collaborating with Building Owners and Management

Being able to work harmoniously with building owners and management is a key skill required to be a facility manager. Detecting any problems as they happen and communicating effectively with the right people can be crucial. A successful facility manager should be able to address issues promptly, secure the equipment, and create work orders to complete the tasks. 

Delegating Cleaning and Maintenance Tasks

Delegating critical tasks, such as cleaning and maintenance is an important part of a facility manager’s job. Creating cleaning schedules for the workers, maintenance schedules for assets, and work requests for technicians are essential to maintaining a safe, clean, and well-run facility.

Interior and Exterior Safety and Cleanliness

As a maintenance facility manager, keeping both the grounds and interiors of facilities clean and safe is an important responsibility. With the evolving health and safety concerns, this aspect of the job has become more important than ever. 

Staying up-to-date with technology and the latest advances in safety and cleaning is crucial. It is expected that a facility manager communicates and trains the maintenance crew to follow industry standards and safety protocols.

Scheduling Inspections and Emergency Repairs

When routine maintenance is not enough, a facility manager must rise to the occasion. Conducting emergency meetings and taking prompt action during a crisis or equipment failure are also facility manager responsibilities. 

A facility manager is also responsible for scheduling emergency repairs in a timely manner. The goal is to resolve crises and mitigate damage with the least amount of inconvenience and loss to the company.

Confirming Buildings Are Properly Secured

Facility manager responsibilities include security of the buildings, equipment, and grounds. The manager might be responsible for security staff and maintaining the security equipment around the property. A key aspect of the job is to ensure that the buildings are secure and stringent safety drills are conducted on a regular basis.

Creating Reports for Maintenance, Repairs, Inspections, and Safety

Successful facility managers use the latest software platforms to stay organized and on top of a multitude of daily tasks. The only predictable nature of the job is its constant need for change. 

Facility manager responsibilities include keeping up with the latest tools and technology to meet the industry’s growing expectations. Data-driven software platforms can create accurate and detailed reports to track maintenance, repairs, safety, and inspections.

Continued Management of Day-To-Day Operations

Facility managers are collaborators with multiple teams of people. From empowering their team and colleagues to centralizing and sharing data and keeping on top of projects, the job is immensely multifaceted. An essential part of a facility manager’s responsibilities is ensuring smooth and seamless execution of day-to-day operations. 

From taking care of problems that crop up with personnel or equipment to ensuring there are no supply problems and the facility is clean and safe every day, a facility manager truly wears many hats at once.